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Logging time off puts a block on the Schedule for a person who won’t be available — a vacation day, a sick day, or anything else. Once it’s on the calendar, everyone planning work can see it, and the app warns you if someone tries to book a job over that time.
What you can do depends on your role. If you can schedule for the team, you can log time off for anyone. Otherwise, you can log time off for yourself.

Video: How to Set Time Off on Your Calendar (1:33)

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Add time off

1

Open the Schedule

Go to Schedule from the main navigation.
2

Open the Create New menu

Click Create New in the top-right corner, then choose Time Off from the menu. This opens the Schedule Time Off panel on the right.
3

Pick a reason

Open the Reason field and choose Sick, Vacation, or Other.
4

Choose who it's for

In Assign To, pick the person taking the time off. If you can only schedule for yourself, this shows your own name and there’s nothing to change.
5

Set the dates and times

Fill in Start Date and End Date. By default you also set a Start Time and End Time for each. To block out whole days instead, turn on All day event and the time fields drop away — you just pick the start and end day.
6

Add a description (optional)

Use the Description box for any extra detail — where someone will be, who’s covering, or a note for the team.
7

Publish it

Click Publish Time Off. The block appears on the schedule and the person is marked unavailable for that window.
You can also start from the calendar itself: click an empty time slot to open the same panel with that date and time already filled in.

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If there’s a scheduling conflict

When the time off you’re publishing overlaps with something already on that person’s calendar — like a job they’re booked on — the app stops and shows you the conflict before saving. Review what overlaps, then either go back and adjust your dates and times, or continue if the overlap is fine. Sorting this out up front keeps the schedule honest about who’s actually free. For more on untangling overlaps, see Resolve a scheduling conflict.

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Edit or remove time off

Already-logged time off can be changed or taken down.
1

Open the entry

On the schedule, click the time-off block you want to change. The panel opens with the existing details, titled Time Off.
2

Make your change

Update the reason, dates, times, or description. When you’ve changed something, click Save Changes.
3

Or delete it

To remove the time off entirely, click Delete. You’ll be asked to confirm, and you can choose Notify User to let the person know their time off was removed.
Each time-off entry shows who created it and when, so it’s clear where it came from.

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What’s next

View the schedule

See the full calendar — jobs, tasks, and time off — across the team. Open the schedule overview.

Schedule a job

Book work for the team, and let the app flag anyone who’s marked off. See Schedule a job.