> ## Documentation Index
> Fetch the complete documentation index at: https://docs.menaia.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Book equipment vehicles

> Add and manage the equipment and vehicles your crews use in the field, organized by branch under Settings.

Your equipment and vehicles live in your **Resources** list. This is where you keep your fleet of trucks, blowers, and other gear organized by branch, so the team always knows what you have.

You manage all of this from **Settings**, under **Resources**.

<Note>
  Managing resources is **Admin-only**. If you're not an Admin, you won't be able to add, edit, or delete anything here.
</Note>

<Note>
  Resources are organized into two parts: the individual items themselves (your specific trucks and machines) and the **types** that group them (for example, "Box Truck" or "Insulation Blower"). You set up a type once, then add as many items of that type as you need.
</Note>

## Open Resources

<Steps>
  <Step title="Go to Settings">
    Open **Settings** from the main navigation.
  </Step>

  <Step title="Open Resources">
    Select **Resources**. The page header reads **Resources** with the note "Manage vehicles, equipment, and other field resources."
  </Step>

  <Step title="Pick a tab">
    Across the top you'll see four tabs:

    * **Equipment** — your individual machines and gear
    * **Equipment Types** — the categories equipment is grouped under
    * **Vehicles** — your individual trucks and vans
    * **Vehicle Types** — the categories vehicles are grouped under
  </Step>
</Steps>

<Tip>
  If it's your first time setting things up, create your **types** first (under **Equipment Types** and **Vehicle Types**). Every piece of equipment and every vehicle has to be assigned a type, so having those ready makes adding the actual items quicker.
</Tip>

## Add a piece of equipment

<Steps>
  <Step title="Open the Equipment tab">
    On the **Resources** page, choose the **Equipment** tab.
  </Step>

  <Step title="Click Create New">
    Press the **Create New** button at the top right of the list.
  </Step>

  <Step title="Fill in the details">
    * **Name** (required) — what you call this piece of equipment.
    * **Branch** (required) — the branch it belongs to. Pick this first, because it determines which types you can choose.
    * **Type** (required) — the equipment type. Until you pick a branch, this field shows "Select branch first."
    * **Serial number** (optional) — a unique identifier for the item.
    * **Notes** (optional) — any relevant details for this resource.
  </Step>

  <Step title="Save it">
    Click **Create Equipment**. You'll see a confirmation and land back on the equipment list, with the new item included.
  </Step>
</Steps>

The equipment list shows each item's **Name**, **Type**, **Branch**, and **Serial Number**, and you can search it by name.

## Add a vehicle

<Steps>
  <Step title="Open the Vehicles tab">
    On the **Resources** page, choose the **Vehicles** tab.
  </Step>

  <Step title="Click Create New">
    Press the **Create New** button at the top right of the list.
  </Step>

  <Step title="Fill in the details">
    * **Name** (required) — what you call this vehicle.
    * **Branch** (required) — the branch it belongs to. Pick this first so the right types appear.
    * **Type** (required) — the vehicle type. Until you pick a branch, this shows "Select branch first."
    * **License Plate** (required) — the plate number.
    * **Make** and **Model** (optional) — the manufacturer and model.
    * **Year** (optional) — the model year.
    * **VIN** (optional) — the vehicle identification number.
    * **Notes** (optional) — any relevant details for this resource.
  </Step>

  <Step title="Save it">
    Click **Create Vehicle**. You'll get a confirmation and return to the vehicles list.
  </Step>
</Steps>

The vehicles list shows **Name**, **Type**, **Branch**, **License Plate**, and **Make / Model**.

## Set up types

Types are the categories your equipment and vehicles fall into. You create them on the **Equipment Types** and **Vehicle Types** tabs, and the steps are the same for both.

<Steps>
  <Step title="Open the right tab">
    Choose **Equipment Types** or **Vehicle Types**, then press **Create New**.
  </Step>

  <Step title="Fill in the type">
    * **Branch** (required) — the branch this type belongs to.
    * **Name** (required) — the display name, like "Box Truck" or "Insulation Blower."
    * **Slug** (required) — a short, unique tag for the type.
    * **Sort Order** (required) — a number that controls where this type appears in lists. Lower numbers come first.
    * **Active** — leave this checked to keep the type available. Uncheck it to hide a type you no longer use.
  </Step>

  <Step title="Save it">
    Click **Create** to add the type.
  </Step>
</Steps>

<Note>
  Some types are built in. For those, the **Branch** and **Slug** fields are locked, but you can still adjust the name, sort order, and whether they're active.
</Note>

## Edit or remove an item

Every list — equipment, vehicles, and their types — works the same way.

* **Edit** — click the **pencil** icon on a row (or **Edit** from the row's menu on a smaller screen) to reopen it. Make your changes and click **Save Changes**.
* **Delete** — click the **trash** icon (or **Delete** from the row's menu). You'll be asked to confirm. Deleting is permanent and can't be undone.

<Tip>
  Use the **Search by name** box at the top of any list to jump straight to the item you're after instead of scrolling.
</Tip>

## What's next

With your fleet recorded, here's where to head next on the schedule:

<CardGroup cols={2}>
  <Card title="Schedule a job" icon="calendar-plus" href="/guides/schedule/schedule-a-job">
    Create a job on the calendar and assign your team to it.
  </Card>

  <Card title="View the schedule" icon="calendar-days" href="/guides/schedule/view-the-schedule">
    See what's booked across your team, day by day or week by week.
  </Card>
</CardGroup>